Nuix Information Governance

Ondata International

Nuix Information Governance

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If you understand the threats and opportunities contained in your organization’s data, you can make informed decisions about how much money and effort to invest in managing information. However, it is extremely difficult to obtain the facts about unstructured data in a timely, cost effective and scalable way.

Nuix Information Governance (IG) solutions, built on the patented Nuix Engine, enable active governance through Information Transparency™. The Nuix Engine’s thorough and highly efficient indexing of unstructured information gives you deep insights into your organization’s data content and context. This enables you to make informed governance decisions and act on them.

Gain Information Transparency™

Uncover the facts about unstructured information—such as volume, age, type, content and context, at unparalleled speed and scale.

Make informed decisions

Use the insights gained using Nuix IG tools to prioritize your governance projects and balance your efforts with risks and rewards.

Turn plans into actions

Nuix IG tools enable you to improve business processes, contain costs, mitigate risks, ensure compliance and respond confidently to litigation, audit and investigation.

What is information governance?

Unique ability to make fact-based decisions with Information Transparency™.

Information governance is an enterprise-level strategy and accountability framework. Nuix Information Governance solutions enable organizations to make informed decisions about how much money and effort to invest in managing information.

Enterprise information is growing at unrelenting speed. The unprecedented volume of data has extended far beyond the capabilities of traditional governance approaches to managing information.Informed governance decisions rely on facts. However, the facts about unstructured information—which represents roughly 80% of a typical enterprise’s information stores—are extremely hard to obtain in a timely, cost effective and scalable way.

Nuix information governance solutions use the Nuix Luminate platform, built on the patented Nuix Engine, to provide:

Critical transparency into unstructured information that enables your organization to develop governance strategies
Powerful, scalable capabilities to execute against your information governance mandates

With InformationTransparency™ from Nuix, your organization can develop and execute information governance programs that:

Improve and align business processes by making unstructured information more accessible, searchable and useful across the organization
Contain costs by optimizing data storage and disposing of information that has no current business value
Mitigate risks by protecting vital information while identifying and managing potentially dangerous data
Ensure compliance by securing private and other risky data, and consistently enforcing retention rules
Expedite confident and consistent responses to litigation, audit and investigation.

Content Assessment

The essential first step toward information governance.

Organizations like yours face strong internal and external pressures to govern their information. The business demands reduced cost and risk as well as better use of information to improve productivity. Meanwhile, the legal and regulatory burdens grow stricter around what information to keep, where to keep it and for how long.

With all these conflicting requirements, it can be hard to know where to start. A content assessment using Nuix technology is an essential first step.

Using the Nuix Engine and Nuix Luminate platform to understand the content and context of the data your organization stores, you can begin to develop a governance strategy and prioritize your first actions. You may decide to clean up low-value data, secure intellectual property or private information, or find valuable intelligence to help your organization work smarter. A content assessment using Nuix will ensure you make an informed choice.

Understand your data. Analyze your data, understand who uses it and what it contains.
Identify risks and value. Estimate the proportions of high-risk, outdated, trivial and duplicated information in your data stores.
Prepare a business case. Use the detailed information in our reports to prioritize, plan and justify your next steps.

Information Risk Assessment

Understand your privacy, health and financial data risks.

Organizations around the world must take extreme care to protect employees’ and customers’ personally identifiable information (PII) and personal health information (PHI). Merchants that accept credit card payments must also comply with credit card companies’ Payment Card Industry (PCI) Security Standards.

Despite the best efforts of risk and security managers, most organizations have PII, PHI and PCI data “in the wild.” Employees often email “convenience copies” to themselves or store this information unencrypted and without strict access controls in file shares and collaboration systems. This creates enormous risk for your organization.

An information risk assessment harnesses the Nuix Engine and Nuix Luminate platform to deliver deep insights into the content of unstructured data. Using Nuix technology, your organization can identify the nature and scope of information risks in its storage systems.

Assess or audit your data risks. Benchmark your data as a first step toward developing a risk mitigation strategy, or conduct a controlled audit to validate your existing data security and privacy measures.
Avoid nasty surprises. Gain complete visibility into the contents of individual hard drives, network file shares, archives, collaboration systems, current and legacy email platforms and cloud services.
Prepare a business case. Use the detailed information in our reports to prioritize, plan and justify your next steps.

Mergers, Acquisitions and Divestures

Assurance for information assets before and after transactions.

Companies undergoing merger, acquisition or divestiture must scrupulously account for their physical, intellectual and financial assets. Most organizations have large volumes of unknown unstructured information. How can you conduct due diligence on these information assets if you don’t know what they contain?

Before a transaction, information assets are scrutinized by the buyer, the seller and regulators. All parties must be confident the transaction due diligence is thorough and complete, including content “in the wild” and not under the control of records management systems.

After a transaction, organizations need to quickly assimilate the content they acquired, or divest information they no longer own according to the criteria set out in the transaction.

The Nuix Engine and Nuix Luminate platform deliver deep insights into the content of unstructured data. This allows organizations to thoroughly account for and appropriately handle information assets before and after a transaction.

Track information assets in the wild. Gain complete visibility into the contents of individual hard drives, network file shares, archives, collaboration systems, current and legacy email platforms and cloud services.
Maintain confidence. Increase the chances of the transaction succeeding with comprehensive documentation of information assets.
Start leveraging acquired information. Boost productivity and revenue growth by making the most of merged or acquired information assets, while removing duplicate data.
Ensure compliance. Account for information that must be divested according to the transaction agreement.

Archive Search

Release the Dark Data Trapped Inside Your Archives

Many organizations find that while archives help them solve storage issues, they create problems of their own when it comes to searching and managing data. This is because archives were designed to gradually accumulate data, not to make it searchable in a detailed, forensic way at high speed.

As archive volumes grow, you will find it harder and more costly to perform time-critical eDiscovery and investigations. You will also struggle to manage and gain insights from your archived data.

Search, manage or migrate your archives

With Nuix Archive Search, based on the Nuix Luminate platform, you can rapidly and cost-effectively search, migrate and optimize your archived data. Nuix speaks directly to archives' proprietary file formats and can rapidly index archive data in place. It can search and extract data from an entire archive, rather than one custodian at a time.

If you are looking to move to a new archive platform or cloud storage, Nuix Intelligent Migration speeds up the migration process and significantly reduces the costs of the target storage.

Fast data processing and search. Nuix rapidly indexes and processes data in place, with the ability to process more than 100 million emails and documents per day. Once your data is indexed, you can conduct fast, precise and complex searches across your archived data.
Speaks directly to archive file formats. Nuix speaks directly to the proprietary file formats of most major archives, including EMC EmailXtender, EMC SourceOne, HP Autonomy EAS and Symantec Enterprise Vault archives, and EMC Centera compliance storage systems.
Start searching sooner. Nuix can be deployed quickly to make your archives searchable within days, not years.
Gain business insight. Use analytical techniques to mine your archived communications and documents for new sources of business value and productivity.

Nuix Luminate

Gain a clear view to search, understand and govern all your unstructured data

Nuix Luminate provides powerful technology and defensible processes to light up dark data so you can make informed information governance decisions.

The Nuix Engine indexes unstructured data at massive scale and with unmatched speed. Nuix Luminate harnesses these capabilities to provide visibility into data stored in archives, email and collaboration systems, file shares, hard drives and other common repositories.

Our software makes timely and cost-effective information governance a reality by delivering:

The ability to deeply index up to 100 million emails and documents per day even in complex storage systems such as email archives and EMC Centera storage.
A light metadata scan that enables you to quickly triage tens of terabytes, thus targeting your efforts right away.
In-depth data analysis including entity extraction, fingerprinting, file true typing and access control list capture and review.
Dashboards and reports you can use to pinpoint threats and opportunities, and gain internal support for action.

The Nuix Luminate dashboard presents a high-level overview of all your storage.

Nuix Intelligent Migration

Nuix Intelligent Migration is the fastest, most powerful and most cost-effective solution on the market for migrating data from archives, file shares and other storage platforms. We can accelerate your email archive migration timeline from years to weeks.

Avoid the API

Our technology makes multiple direct connections to your email archive’s file system, avoiding the major cause of slowdowns and data corruption.

Start searching now

By directly indexing the data in your legacy archive, Nuix makes all the email data searchable at the start of the migration, not the end.

Don’t move the junk

Understand what the legacy email data contains before you migrate it and reduce costs by eliminating duplicate, outdated and trivial data.

We're migrating to the cloud or a new platform

Fast move. Smart move.

Migrating email data to the cloud or a new email platform can reduce costs, deliver advanced functionality or just make storage management someone else’s problem.

Now that you have chosen your target platform, here comes the hard part: How are you going to get all the data into it?

Using traditional technology, migration timeframes can extend to months or years, especially if you have data in legacy email archives
A large proportion of your legacy data has no business value – do you need to keep it?
Most tools for migrating archived data rely on the legacy archive’s application programming interface (API) which can cause bottlenecks and data corruption and force you to move all the data

Nuix Intelligent Migration is the fastest, most powerful and most cost-effective solution on the market for migrating data from archives, file shares and other storage platforms. We can complete in weeks tasks that would take other vendors months or years.

Migrate in weeks, not years. Our advanced technology dramatically accelerates your archive migration timeline and you can cancel your legacy archive maintenance contract almost immediately.
Avoid the API. Nuix Intelligent Migration makes multiple direct connections to your archive’s file system, dramatically speeding up extraction and eliminating problems with corrupt data.
Don’t move the junk.You can understand what the legacy data contains before you move it and leave behind duplicate, outdated and trivial data.

Source formats

EMC EmailXtender, EMC SourceOne, GWAVA Retain, HP Autonomy EAS and Symantec Enterprise Vault archives
EMC Centera and NetApp SnapLock compliance storage systems
Microsoft Exchange, Lotus Notes and Novell GroupWise email databases
PST, NSF, EML, MSG and MBOX files
Live POP and IMAP email servers

Destination platforms

Bloomberg
C2C
CommVault Simpana
dataglobal
EMC SourceOne
IBM FileNet
Global Relay
Google Vault
Hitachi Content Platform
HP Autonomy Consolidated Archive
HP Autonomy Digital Safe
Mimecast
Proofpoint
Smarsh
Sonian
Symantec Enterprise Vault
Symantec Enterprise Vault.cloud
ZL Technologies

Our archive or storage platform is end of life

Retire your old archive before you retire

If your email archive or compliance storage system is reaching end of life, you only have a short time left to migrate your data. Continuing with an unsupported platform is a considerable risk if the system fails or your organization has an eDiscoveryor regulatory event.

The bad news is, most vendors will take longer to move the data than the time your legacy archive has left.

Most migration tools rely on your legacy archive’s application programming interface (API) which can cause bottlenecks and data corruption
Using traditional technology, migration timeframes can extend to months or years

The good news is, Nuix Intelligent Migration can move your data within weeks. Nuix Intelligent Migration is the fastest, most powerful and most cost-effective solution on the market for migrating email from archives and other common platforms.

Avoid the API. Nuix Intelligent Migration makes multiple direct connections to your archive’s file system, dramatically speeding up extraction and eliminating problems with corrupt data.
Migrate in weeks, not years. Our next-generation migration technology dramatically accelerates your migration timeline.
Beat the deadline. Cancel your legacy archive maintenance contract as soon as Nuix has indexed its contents.

Source formats

EMC EmailXtender, EMC SourceOne, GWAVA Retain, HP Autonomy EAS and Symantec Enterprise Vault archives
EMC Centera and NetApp SnapLock compliance storage systems
Microsoft Exchange, Lotus Notes and Novell GroupWise email databases
PST, NSF, EML, MSG and MBOX files
Live POP and IMAP email servers

Destination platforms

Bloomberg
C2C
CommVault Simpana
dataglobal
EMC SourceOne
IBM FileNet
Global Relay
Google Vault
Hitachi Content Platform
HP Autonomy Consolidated Archive
HP Autonomy Digital Safe
Mimecast
Proofpoint
Smarsh
Sonian
Symantec Enterprise Vault
Symantec Enterprise Vault.cloud
ZL Technologies

We're migrating to Office 365 or Exchange

Don’t let archived data become a roadblock

Many organizations are looking to migrate their email from existing repositories to Microsoft Office 365 in the cloud or consolidate their email to an on-premises Microsoft Exchange server. The data may come from legacy email or archive systems or be dispersed in individual databases such as PST and NSF files.

Legacy archives are often the biggest technical challenge of email migration. Unless you can rapidly access and extract archived data, your migration project runs the risk of missing its deadline or failing one of its key goals. Archives are hard because:

Most migration tools rely on your legacy archive’s application programming interface (API), which creates bottlenecks
As a result, relatively small volumes of data can take months or years to migrate
Corrupt indexes in your legacy archive can damage otherwise healthy data during extraction.

Nuix Intelligent Migration is the fastest, most powerful and most cost-effective solution on the market for migrating email from any format to Office 365 or Microsoft Exchange. Nuix’s advanced parallel processing technology dramatically speeds up migration compared to traditional approaches.

A single high-powered Nuix server can extract email at the maximum speed Office 365 can ingest it. With an on-premises Exchange Server, you can use multiple Nuix servers to migrate even faster.
Nuix Intelligent Migration can extract data from any source, including mailbox or journal archives, and inject it into any user’s primary or archive mailbox using the Exchange Web Services interface
Nuix retains the folder structure of the source data for the destination mailboxes.

Source formats

EMC EmailXtender, EMC SourceOne, GWAVA Retain, HP Autonomy EAS and Symantec Enterprise Vault archives
EMC Centera and NetApp SnapLock compliance storage systems
Microsoft Exchange, Lotus Notes and Novell GroupWise email databases
PST, NSF, EML, MSG and MBOX files
Live POP and IMAP email servers

Destination platforms

Bloomberg
C2C
CommVault Simpana
dataglobal
EMC SourceOne
IBM FileNet
Global Relay
Google Vault
Hitachi Content Platform
HP Autonomy Consolidated Archive
HP Autonomy Digital Safe
Mimecast
Proofpoint
Smarsh
Sonian
Symantec Enterprise Vault
Symantec Enterprise Vault.cloud
ZL Technologies

We can't search our email

Avoid eDiscovery nightmares with legacy and dispersed data

Email data is stored in legacy email or archive systems, or dispersed in individual files such as PST or NSF, is an eDiscovery nightmare. Often there is no way to search, analyze and extract this data to meet court deadlines. Legacy archives are particularly difficult. Over time, most archives have outgrown their designed capacity, leading to slow and inconsistent searches.

Even when legacy archives are working as they should, their capabilities are many years behind modern discovery tools. Most can’t perform proximity, fuzzy, wildcard or near-duplicate searches, for example. They also export data very slowly and not in useful load file formats.

Migrating data to a modern, more capable platform is a logical choice. But even moving the data using traditional approaches and tools can take months or years.

Most migration tools rely on your legacy archive’s application programming interface (API), which creates bottlenecks
Corrupt indexes in your legacy archive cause inconsistent search results and can damage otherwise healthy data during extraction.

We know you can’t wait years, and neither can the courts or regulators. Nuix Intelligent Migration is the fastest, most powerful and most cost-effective solution on the market for migrating email from archives and other common platforms. What’s more, Nuix makes your email fully searchable, right from the start.

Start searching now. By directly indexing the data in place, Nuix makes all your email searchable at the start of the migration, not the end.
Avoid the API. Nuix Intelligent Migration makes multiple direct connections to your data in its native format, dramatically speeding up extraction and eliminating problems with corrupt data.
Prioritize valuable data. Once you understand the contents of your email, you can mark important data, such as active legal holds, audits and key executives, to be moved first.

Source formats

EMC EmailXtender, EMC SourceOne, GWAVA Retain, HP Autonomy EAS and Symantec Enterprise Vault archives
EMC Centera and NetApp SnapLock compliance storage systems
Microsoft Exchange, Lotus Notes and Novell GroupWise email databases
PST, NSF, EML, MSG and MBOX files
Live POP and IMAP email servers

Destination platforms

Bloomberg
C2C
CommVault Simpana
dataglobal
EMC SourceOne
IBM FileNet
Global Relay
Google Vault
Hitachi Content Platform
HP Autonomy Consolidated Archive
HP Autonomy Digital Safe
Mimecast
Proofpoint
Smarsh
Sonian
Symantec Enterprise Vault
Symantec Enterprise Vault.cloud
ZL Technologies

Lightspeed vs Luminate

Lightspeed vs Luminate: What's the Difference?

Nuix Intelligent Migration offers major technological advances over other migration technologies. Firstly, it bypasses the legacy archive’s API to target the data directly. This dramatically speeds up the migration process. It also delivers a second huge advantage, which is the ability to understand the contents of the legacy archive before moving them, and to eliminate data that has no business value.

Analyzing the legacy data before moving it delivers considerable return on investment, but it also takes time. Some customers may have deadlines to meet. Others may not have the OK from their legal department to selectively migrate data. That’s why we offer partners and clients two archive migration options: Lightspeed and Luminate.

Lightspeed is the fastest archive migration solution on the market today. Lightspeed extracts legacy data from legacy archives and exports it directly to dozens of different file formats or archive ingestion APIs.

It is the fastest form of Intelligent Migration and is designed for clients who want or need to migrate all of the data in their legacy archive. Migration tasks that could take months or years using traditional API-based extraction tools can take Nuix just days or weeks. When our partners and customers need to migrate fast, they choose Lightspeed!

Luminate is an archive migration solution from Nuix Intelligent Migration that helps our customers understand exactly what data lives in their legacy archive. With Luminate, clients can use advanced information governance techniques to eliminate risky, redundant, outdated and trivial data (RROT) prior to migrating to their new archive.

Luminate starts by performing a full-text-level scan of the legacy archive and organizing data by category including file type, file size, data spectrum, unique items, duplicates and legal hold custodians. It is also possible to locate regulated data such as credit cards (PCI), health details (HIPAA), personally identifiable information (PII) and custom filtering categories. Clients can identify priority data to be migrated first, other data with value they want to keep and data they want to eliminate.

A Luminate migration can reduce the amount of data migrated by up to 50% or even more in some cases!

Visit the Intelligent Migration website or contact one of our Intelligent Migration experts for more information.

Source formats

EMC EmailXtender, EMC SourceOne, GWAVA Retain, HP Autonomy EAS and Symantec Enterprise Vault archives
EMC Centera and NetApp SnapLock compliance storage systems
Microsoft Exchange, Lotus Notes and Novell GroupWise email databases
PST, NSF, EML, MSG and MBOX files
Live POP and IMAP email servers